ECE Clerical Assistant

The Davis Applied Technology College provides a challenging and friendly work environment as well as an outstanding benefits package which includes: medical, dental, vision, and life insurance; fully paid Utah Retirement Systems pension plan plus optional 401(k), 457, and 403(b) retirement plans; 12 days paid vacation per year, 12 days paid sick leave per year, and 15 days of holiday leave per year; educational benefits; wellness plan and exercise facilities; plus more.
Provides customer service, support, and clerical functions for Custom Fit. Maintains the Custom Fit database and assists in coordinating and delivering employer training. May work a flexible schedule, including evening or weekend assignments to assist in the operation of Custom Fit.
1. Assists the Custom Fit Coordinator in research, coordination and delivery of all Custom Fit training.
2. Assists in scheduling classes, coordinating room assignments, and locating and ensuring set up of equipment.
3. Assists with the collection of Custom Fit invoices.
4. Ensures timely acquisition of books, supplies and curriculum materials.
5. Provides customer service, support, and clerical functions for Custom Fit companies, instructors, and students.
6. Collects, processes, and forwards payroll reports to the Fiscal Department.
7. Proofs Custom Fit material for submission to marketing and Public Relations Department.
8. Maintains Custom Fit databases as assigned.
9. Maintains a variety of filing systems.
10. Assists co-workers as needed and provides back-up.
11. Assists Custom Fit Coordinator in managing Custom Fit activity with other College Divisions.
12. Sets up and supports ECE day and extended day training classes as assigned by the ECE Director.
13. Under the direction of the ECE Director, coordinates with the department Representatives and College faculty and staff to insure the delivery of quality ECE training.
14. Prepares and submits appropriate training documents, contracts and reports.
15. Coordinates with ECE Directors to maximize utilization of Freeport Training Facility and Entrepreneurial Building.
16. Facilitates the delivery of customized training services to public, educational, and employer partners.
17. Assists in implementing quality curriculum design and development processes.
18. Follows processes, which maintain integrity of ECE data.
19. Serves as an advocate for the ECE Department and College in contacts with internal and external partners.
20. Works cooperatively within the College community.
21. Performs other related duties as required.
Education and Experience
Graduation from High School.
Minimum six (6) months of secretarial/clerical training.
One (1) year of responsible secretarial/clerical experience.
An equivalent combination of education and experience.
Knowledge, Skills and Abilities
Strong verbal and written communication skills.
Ability to work effectively with a diverse population.
Excellent customer service skills.
Demonstrated teamwork.
Ability to deal with confidential information.
Demonstrated professional demeanor.
Solid organizational skills.
Typing speed of 40 wpm, operation of various types of office equipment, with proficiency in database applications, word processing and spreadsheets.
Ability to work independently and manage multiple work assignments.
Contact: Davis Applied Technology College
Phone: 801-593-2326
The College reports all positions to the Department of Work Force Services, posts all positions on the website: http://www.datc.edu/hr, and posts hard copies of all announcements in the Human Resource Office. You can request a copy in room 1081. Verification of a typing score (within last six months) if required, is accepted from the Campus Testing Center. The Davis Applied Technology College complies with all aspects of the ADA and section 504 of the Rehabilitation Act. Any applicant requiring accommodations in the application process must contact the Human Resource Office. Requests should be made three days prior to need.
To be considered for employment you must meet the minimum qualifications of the position, submit an official College EMPLOYMENT APPLICATION, RESUME and COVER LETTER before the closing date. All applicants will be evaluated and ranked on the basis of relevant experience as stated therein. Highest ranking applicants may be invited for a personal interview. Apply online at www.datc.edu/hr or in person at:
HR Office
Davis Applied Technology College
550 E 300 S
Kaysville, UT 84037

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